The short answer: For bookkeeping, BAS and payroll, accounting software like Xero, MYOB or QuickBooks is the standard. If you mainly need to quote, invoice and get paid fast, with text-to-pay links and automatic reminders alongside your CRM and calendar, an all-in-one platform like My New Admin may suit you better. If you only invoice occasionally, start with a free template.
“Invoicing software” covers two quite different kinds of tools. Accounting software is built around your books. Customer-focused platforms are built around winning work and getting paid. Here’s how the popular options compare.
The options at a glance
| Software | Starting price | Best for |
|---|---|---|
| Xero | From A$37 a month | Most small businesses that want accounting and invoicing together |
| MYOB | MYOB Lite from A$26.25 a month | Budget-conscious businesses, with payroll on higher plans |
| QuickBooks Online | Simple Start from A$33 a month | Simple needs, or businesses already using QuickBooks |
| My New Admin | $297 a month incl. GST, unlimited users | Service businesses that want quotes, invoices, payments, CRM, calls and marketing in one app |
| Free templates | Free | Occasional invoicing |
Accounting software prices are as reported by an independent Australian comparison site in 2026, before introductory discounts. Plans and limits change, so check each provider’s website before you decide.
Xero
Xero is the accounting software most Australian accountants prefer, with clean invoicing and a huge range of connected apps.
- Good: accountant-friendly, strong app ecosystem, easy to use.
- Watch out for: the entry plan limits how many invoices you can send each month, and payroll costs more as your team grows.
MYOB
MYOB is the long-standing Australian option, with a cheaper entry plan and payroll built into its higher plans.
- Good: lower starting price, Australian company, strong payroll on higher plans.
- Watch out for: some users find it less intuitive than Xero.
QuickBooks Online
QuickBooks is a global accounting platform with a simple, low-cost entry plan.
- Good: simple to start, low entry price.
- Watch out for: payroll in Australia is a separate add-on, and fewer Australian accountants specialise in it.
My New Admin
My New Admin isn’t accounting software. It handles the customer side of getting paid: quotes, invoices, text-to-pay links, card payments and automatic reminders, alongside your CRM, calendar, AI receptionist and marketing.
- Good: quote, invoice and get paid from your phone, automatic payment reminders, unlimited users, everything connected to your customers.
- Watch out for: you’ll still want accounting software for bookkeeping, BAS and payroll.
Free templates
If you only send a few invoices, a free template is all you need. Try our invoice template, sole trader invoice template or receipt template. New to invoicing? Read how to create an invoice in Australia.
How to choose
- Need bookkeeping, BAS and payroll? Choose accounting software, and ask your accountant which they prefer.
- Losing time chasing payments? Look for text-to-pay links and automatic reminders.
- Quoting lots of jobs? Choose a tool where quotes turn into invoices in a few taps.
- Juggling too many apps? An all-in-one platform keeps customers, invoices and messages together.
Can you use both?
Yes, and many businesses do. Use My New Admin to quote, invoice and get paid, and keep Xero or MYOB for the books.
Spend less time chasing payments. Try My New Admin free for 14 days and send your first text-to-pay invoice today.
Frequently asked questions
It depends on what you need. Xero, MYOB and QuickBooks suit businesses that want invoicing inside their accounting software. If your priority is quoting, invoicing and getting paid fast alongside your CRM, My New Admin keeps it all in one place.
Free templates are a good start if you only invoice occasionally. Our free invoice, sole trader and receipt templates create PDFs with GST and your ABN, with no sign-up.
Yes. My New Admin handles quotes, invoices and payments, but you’ll still want accounting software like Xero or MYOB for bookkeeping, BAS and payroll.
Most invoicing tools let customers pay by card through a payment provider. Card processing fees apply, so check them before you choose.