- Answers calls 24/7 · Seasonal service reminders · Quote and invoice on site
Air conditioning business software that answers every call, even in a heatwave.
When the air con breaks in the middle of summer, customers call the first business that answers. Your AI receptionist picks up 24/7, seasonal service reminders keep your diary full, and you can quote and invoice on site.
Heatwave call volumes can swamp a small team
Here’s where HVAC businesses lose jobs.
“We miss calls on the busiest days.”
Your AI receptionist answers every call and books jobs, even when every tech is out.
“Quiet seasons hurt our cash flow.”
Automatic service reminders fill the diary before summer and winter.
“Chasing payments after the job.”
Send an invoice with a pay-by-card link before you leave.
From breakdown call to booked service
Here’s how it works for HVAC businesses.
1. Every call answered
Your AI receptionist takes the details and flags urgent breakdowns.
2. Do the job
Quote and invoice on site from your phone.
3. Book the next service
Seasonal reminders and review requests go out automatically.
Everything an HVAC business needs to win more jobs
For air conditioning, heating and refrigeration businesses. See also our software for tradies.
- AI receptionist. Answers calls 24/7 and books jobs.
- Missed-call text-back. Every missed caller gets an instant text.
- Seasonal service reminders. Fill the diary before peak seasons.
- Quotes and invoices. From your phone, with pay-by-card links.
- Online booking. Customers book services online.
- Google review requests. More reviews, more calls.
- Customer history. Units, services and notes against each customer.
- Call tracking. See which ads make the phone ring.
My New Admin vs a job management app vs phone and diary
Swipe to compare →
| My New Admin | Job management app | Phone and diary | |
|---|---|---|---|
| Answers calls 24/7 | ✓ | ✗ | ✗ |
| Seasonal service reminders | ✓ | Some | ✗ |
| Quotes and invoices from your phone | ✓ | ✓ | ✗ |
| Automatic Google review requests | ✓ | Some | ✗ |
| Job cards and timesheets | ✗ | ✓ | ✗ |
Rely on job cards? Use both. See our guide to job management software.
Don't take our word for it. Test the AI right now.
Three live demos, no sign-up needed. Steve is an AI, and he’ll tell you so.
Call Steve, the AI receptionist
Ring the number below. Steve will answer, play receptionist for your business, then text you afterwards, exactly as he would for your customers.
Chat with Steve right now
Ask him anything about My New Admin, or type “demo” and watch him handle an enquiry for your industry. This is the same AI your customers would talk to.
See missed-call text-back
Call this number and hang up before it’s answered. Within seconds you’ll get the text your customers would receive, so no missed call becomes a lost job.
Standard call rates apply. Calls to the demo lines may be recorded for quality purposes.
Trusted by 500+ Aussie Businesses in Trades, Retail, and Healthcare.
HVAC software FAQs
Yes. Your AI receptionist can answer multiple calls at once, take details and book jobs, so customers aren’t left on hold.
Yes. Set up automatic reminders before summer and winter to keep your diary full.
Yes. Send quotes and invoices from your phone, with a pay-by-card link.
No. It focuses on winning work, reminders and payments. Use it alongside a job management app if you rely on job cards.
Yes. Your AI receptionist can flag urgent calls and pass them to the right person.
One plan, one flat monthly price, with unlimited users. See our pricing page for details, and try it free for 14 days first.
Never miss a breakdown call again
Start your 14-day free trial today. $0 upfront, no lock-in contract, cancel anytime.
Or try the AI first: call Steve on 0495 104 177